FAQs

1Overview

What is Bnody?

It is a cloud-based accounting system that does not need to be downloaded to a computer, just an internet-connected device. It is easy to use and designed specifically for SME owners to manage their accounts themselves. It also provides them with many services including: Customer and supplier management, easy and fast invoicing for their customers, providing professional quotes, issuing purchase orders and inventory management with ease, and connecting their existing systems to the system through the available API service. There is also a unique mechanism that enables business owners to manage user permissions and approvals.

How can I benefit from Bnody?

Bnody benefits business owners in many ways, with Binodi, sales become easier to manage, sending professional quotes and invoices with the click of a button, in addition to the many reports that Binodi generates once you create your invoices, and also in terms of easy inventory management. The system also provides an easy and direct tax calculation service

Does Bnody support VAT?

Yes, you can add VAT to all financial programs according to the requirements of the Zakat and Income Tax Authority.

What sectors does the program serve?

It serves all sectors including: The service sector, the retail sector, the contracting sector, the program is not limited to a specific sector, it serves all sectors that use accounting.

How to connect the branches to the Bnody system?

Direct (online) connection

Direct communication (online) via the Internet.
The second type / which is a synchronization link (online / offline) The linking program transfers information from the branch database to the main database in the server by synchronizing at specific intervals (every five minutes) and the program does not crash in the branch in the event of an Internet outage, but stores the data in the branch database, and when the Internet is available, the linking program transfers all data to the main database in the server.

What are the most prominent features of the Bnody system?

The dashboard, through which you can view the summary of accounting operations to learn about the financial status of the facility
Bundled products
Easy entries
Quick and easy invoicing
Inventory Management
Automated ready-made reports
POS application synchronized with the Qiyadat system
Add an unlimited number of users with defined permissions

What is the method of managing sales and purchases in the Bnody accounting system?

The ability to design documents (invoices) with special labels and specifications.
Linking documents to each other to create an integrated documentary cycle.
Full control of automatically issued accounting entries associated with documents.
After designing invoices, special reports are automatically generated.
The possibility of creating special models of reports for all document movement.
Division of purchases into 1/ local purchases 2/ external purchases 3/ purchases (Gulf countries) subject to the (VAT) system.
Multiple powers on each invoice.
Reports for each invoice at the item or invoice level.

What are the general specifications of the Bnody accounting system?

The possibility of equipping the system to work on the periodic inventory system or continuous inventory.
Administrative reports with deleted or modified invoices and bonds.
User permissions on all system menus with detailed permissions for each user.
Message service for customers after the creation of each invoice or on its launch to all customers..
Value Added Tax (VAT) tax return Multi-level accounting tree.
Ability to add product categories.
Ability to create a hierarchical tree for all item sections and link them to each item.

How does Bnody benefit the construction sector?

Bnody is very suitable for the contracting sector by taking advantage of the additional field analysis feature, which is a special income statement for each project to know the profitability and expenses of each project separately.

Does the system have a backup feature?

In Bnody, we believe in the importance of user information, the Bnody system is built on several secure servers and encrypted backups of customer information are taken on a daily basis for a month, and on a weekly basis for a year, and the user must back up the data periodically and also review and confirm the last copy obtained.

How many users can I have per account in Bnody?

Unlimited number of users.

Does the system require a download?

Bnody is a SaaS program that does not require downloading, setup, or maintenance, just an internet-connected device.

I provide services, not products, is the system suitable for me?

Bnody is designed to help manage business regardless of the type of business sector, whether it is service or commercial, all that is needed is to configure the system to serve any sector perfectly.

How are employees trained when purchasing the Bnody system?

Training employees according to their specialization and work on the system.
Training the system administrator and supervisors on how to manage the system, its documents and advanced tasks

If I have an issue or have a question, how can I get in touch with you?

You can get in touch with the Customer Relations team through the live chat at the bottom right of the program page. Or through the unified number 920011469 - WhatsApp: 966556972886

2Quotation

What is the difference between subscription packages?

Basic package: It has an unlimited number of users and bills, 800 riyals annually. Advanced package: This is an existing business package synchronized with the point of sale application, 1200 riyals annually. Service package: Its value is 800 riyals (includes a visit from the cooperating accountant, worth 200 riyals per visit, a site maintenance visit worth 200 riyals, training service and creating a chart of accounts, 400 riyals) to view the packages. Prices

How can I benefit from my terms? Can I add more than one branch to the same package, and obtain reports related to each branch?

You can deal with several branches in one package by taking advantage of the feature of adding additional fields. As for the reports in the same package, they are total for all branches except for the income statement report, which shows the revenues and expenses of a specific branch by taking advantage of the additional fields feature.

How can I benefit from my terms? How do I know the subscription expiration date?

A reminder of the end of the subscription will be sent via the site’s newsletter and will be sent to you via the email registered with the site a month before the subscription ends. The user will also be contacted by phone.

How can I benefit from my items? What is a point of sale package?

The POS package provides you with a POS system that is synchronized with the accounting system for faster and easier billing.

How can I benefit from my terms? How can I subscribe to the program if I am currently working on the free trial?

After paying the price of the package, you can complete it on the same facility that you worked on during the free trial period.

How can I benefit from my terms? Will technical support continue after subscribing?

Our customer support is ongoing and ongoing before and after during the subscription period.

3POS points of sale

How can I benefit from Bnody? What are the advantages of the POS package?

It synchronizes your daily calculations with the system effortlessly and automatically. This makes it possible to monitor the facility from anywhere using any computer, mobile phone, or tablet. It is also easy to use and provides quick invoicing at exhibitions and works with invoice printers and cashiers.

How can I benefit from Bnody? What is Bnody POS accounting system?

It is a greatly simplified system to accelerate sales operations and serve a larger number of customers at the same moment with integration and interconnection with the Bnody inventory and accounting system, and serves the retail sector, cafes and restaurants, and supports local and overseas service and delivery

How can I benefit from Bnody? How many users per POS package?

Two POS users per package, and if you need to increase the number of POS users, the cost of an additional user is SAR 500 per year.

How can I benefit from Bnody? Does the POS need an internet connection?

The system works automatically to upload data and invoices via the Internet to the main servers, and the system provides a very important feature, which is to work without the Internet, and once connected to the Internet, all data will be synchronized with the main version available on the main servers.

If a product has two barcodes, how is it entered into the program?

The primary barcode that will be scanned when the product is sold is selected and entered in the barcode field, and the second barcode number used for record ordering is entered in the serial number field.

How can I benefit from my items? What are the after-sales services for POS terminals?

Two years warranty from the dealer.

How can I benefit from Bnody? Which printers work with the POS app?

The POS app works with all printers, and TA Triumph-Adler printers are provided by the authorized distributor of the printer. To order printers, please contact our customer service team.

4Invoices

How can I benefit from my items? How do I make an invoice payment?

After adding the invoice and saving it, you will find on the invoices page and in front of the added invoice the payment icon, click on it to complete the payment process.

How can I benefit from Bnody? Is it possible to register invoices on previous dates?

Yes, invoices and transactions can be recorded with previous dates by selecting the date when creating a sales or purchase invoice or also when adding manual entries.

How can I take advantage of my items? The invoice is drafted and I can't pay it?

An invoice cannot be paid if it has a draft status. Therefore, the status of the invoice must be changed from Draft to Approved by clicking on the edit icon in front of the invoice, then click on Save and Approve, then the payment option will be available

How can I make use of my invoices? Can I add a signature or stamp to my invoices?

Through the general settings - customer invoice settings - add the signature or stamp image in the notes or terms and conditions box to appear in the new invoices and the previously entered invoices will not be affected

How can I benefit from Bnody? Can I change the format of the invoice?

At the moment it is not possible to change the format of the invoice, you can only change the general formatting of the invoice such as: Adding terms and conditions, adding images such as a stamp and other available options. Soon there will be a feature in the development plan that will enable users to design their invoices

How can I utilize Bnody? Is it possible to print invoices?

Yes, you can print the invoice by clicking on the print icon in front of each invoice.

How can I take advantage of Bnody? I get a message while performing any invoicing operation "The invoice or due date should not be less than the closing date accoun

This is due to the closing date of the accounts, so it must be left blank in the general settings. Preferably, the fiscal year-end date should only be set on the day you want to end the fiscal year

How can I take advantage of my items? How can I delete a paid purchase invoice?

You have to go to the purchase bonds in the invoices section at the top left of the screen, and after entering the payment management, the invoice payment you wish to delete is deleted. Then return to the invoices and you will find the deletion icon next to the invoice to be able to delete it

How can I take advantage of Bnody? Sending invoices to the customer via SMTP, is the sender from Bnody or can the email be selected?

The sender is Bnody, and this service is among the upcoming developments that are currently being worked on.

How can I take advantage of Bnody? How many levels does the Bnody account tree have?

Bnody provides the first main level of the account tree, the second level, and the third level. For example: Main level: Assets. Second level: Current assets. Third level: Al Rajhi Bank.

5Accounting

How do I use Bnody? How do I add an account to the account tree?

The account tree in Bnody is generally set up and ready for various business activities, just select the account you want to charge products/services/costs to when adding them or select manual entry accounts when adding them. Adding a new account.

How can I utilize my items? Some accounts in the account tree are locked, why?

Because they are considered essential accounts that must be present in every organization and cannot be modified or deleted, only the name of the account can be modified, but the account it is charged to cannot be modified.

How can I utilize Bnody? Is it possible to import an account into the account tree?

Accounts can be imported by downloading the Excel template and uploading it to the Bnody system.

How can I take advantage of Bnody? Can the program calculate the depreciation of assets?

It is possible to add the depreciation entry manually, and in the next updates, the depreciation entry will be automated.

How can I take advantage of Bnody? How can I add a manual entry?

From the drop-down menu - Accounting - Manual accounting entries - Create a manual entry.

How can I utilize Bnody? Does Bnody have opening balances for customer and supplier?

There are no opening balances for both the customer and the supplier, which will be launched in the next updates, God willing.

How can I benefit from Bnody? Can I modify the manual entry?

Yes, the manual entry can be modified by clicking on the edit icon in front of the desired entry.

How can I benefit from my terms? Does our system have opening balance clauses for the customer and the supplier?

There are no opening balances for both the customer and the supplier, and they will be released in the next updates, God willing.

How can I benefit from Bnody? If I have accounts from previous years, how do I enter them into the Bnody system?

Accounts are migrated automatically once you select the closing date of the accounts and the start date of the fiscal year if you have been working on Bnody in a previous year.

How can I benefit from Bnody? If I start a new year in Bnody, how will my accounts from the previous year be carried over to the next year?

Accounts are carried over automatically once you select the closing date of the accounts and the start date of the fiscal year if you have been working on Bnody in a previous year.

6Data Analysis

How can I utilize Bnody? Can I upload previous transactions to the Bnody system?

Yes, you can upload your account list, product list, supplier and customer list.

How can I take advantage of Bnody? How do I transfer stock A to stock B?

From the Purchasing page - click on Inventory Transfers in the Stores section.

How can I take advantage of Bnody? How are damaged products handled?

By decreasing the amount of inventory by the amount of damaged products from the product page.

How can I utilize my items? How can I add quantity?

The quantity is added by adding a purchase invoice and if the quantity is obtained at no cost, it is added by "Adjust Inventory" on the Purchases page.

How can I benefit from my items? How are returned goods processed to the supplier before payment?

From the Finance drop-down menu - Debit Note.

How can I utilize my items? I have a carton and each carton has 10 dozen and each dozen has 12 pieces, how do I enter this product

You can add it through the Units of Measurement feature when you add a new product from the Purchases page.

How can I take advantage of my items? How are returned goods processed to the supplier before payment?

From the Finance drop-down menu - Debtor Notification

How can I take advantage of Bnody? What is Bond Management?

Bond management : Enables you to modify or delete batches of purchase and sales invoices to be able to delete the invoice after the batch is deleted because it contains both receipt and payment bonds. Sales Bonds - Purchase Bonds.

How can I take advantage of my items? The prices of my products and services are not fixed, do I have to specify the price when I add them.

You can set an approximate price when you add the product or service and you can change it when you create the invoice.

How can I take advantage of my items? Can I modify the previous year's accounts after closing?

Yes, it is possible by clearing the previous year's closing date and then modifying the accounts and after the modification, closing the previous year.

How can I view/print the statement of account for the client?

From the Reports drop-down menu - Statement Report - Select Accounts Receivable - then select the customer's name. The statement is specific to the organization and is not presented to the customer as it shows the total balances of all customers in the organization.

How can I utilize Bnody? Do I have to enter the customer's name and phone number every time when creating an invoice for a new customer?

Yes, if the data of each customer is needed, it must be entered every time.

7Bnody

How can I benefit from Bnody? Does Bnody provide accountants for businesses?

Bnody management provides the service of linking with financial and accounting services offices, and the facility owner can request the service of establishing the Bnody system or the service of training employees.

How can I benefit from Bnody? How is my request for the accountants service approved?

After the quote is submitted and approved, the amount is transferred and the customer relations team is informed via live chat to send the transfer receipt, after which you will be contacted by the service provider.

How can I benefit from Bnody? When to send a quote to Bnody Accountants?

After answering the questions sent by the Customer Relations team, the Accountants team determines the appropriate service provider and a quote is sent to you.

How can I benefit from Bnody? Can we change the accountant if we don't like the way they work?

You can change the service provider by agreeing with the Bnody team.

How can I benefit from Bnody? Do you provide a stamping service on financial statements?

Bnody is an accounting program that provides you with prepared financial statements, after which you can use the offices of certified public accountants to be stamped by them.

How can I take advantage of Bnody? How do I know the quantity and value of inventory?

You can use the summary report of sales and purchases of stored products to know the value and quantity remaining in stock, which is the net movement.